How to set defaults for all visualizations in your workspace/team

If you're an administrator of your workspace or team, you might want to make some decisions about visualizations that apply to the whole workspace or team. That's what the configuration part of your workspace are for. For example, you can decide on a default locale, embed code, or folder.

Those defaults can streamline the process by making sure all visualizations have the same configuration. You can set defaults either on the workspace level (so that they apply to all teams in your workspace), or override them on the team level. For example, you can decide to add a custom field in visualizations of all teams in your workspace, but give each team a default custom theme. Once you set them up, these defaults will apply to newly created visualizations.

Your workspace and team members will still have flexibility on a case-by-case basis for some of those settings, as they can be adjusted for individual visualizations as needed, directly in the visualization editor. We explain how in the explanation of each default below.

Contents

1. Where to change your Workspace preferences
2. Default theme
3. Default locale
4. Default embed code
5. Default visualization size
6. Preview widths
7. Integrations: Set up notifications
8. How to override these defaults on a team level
   • Team name, managers, and access type
   • Add and remove members
   • Change the default folder
   • Override workspace settings
   • Reset team settings

Where to change your Workspace preferences

First, log into Datawrapper. Then go to the Preferences page in your workspace settings, right below Configuration. (We cover the options above the Configuration section in this article on managing your workspace.)

Here's what you can change on this page.

Default theme

You can set a theme which will be used for all newly created visualizations in your workspace. That determines the style that new visualizations start with. The obvious pick is your organization's custom design theme.

If you're not paying for a Custom or Enterprise license, you will only be able to choose between five or so very similar variations on Datawrapper's theme, like the high contrast variation or one with an extended character set.

Default locale

Here, you can configure what language your visualizations are created in. With this, you can make sure that dates, numbers, and in-chart elements are displayed in your language. For example, an English locale will display numbers in the "1,000.00"-format, while a German locale will display the same number as "1.000,00". Learn more about what the output locale does here.

If you're a multilingual organization, we recommend you choose the language that's used most often in the charts you'll create. When creating charts, maps or tables, you or other creators can still choose an individual locale in step 3: Visualize > Layout.

If you don't want your team members to be able to change the locale, go to Rules and disable Output locale.

Default embed code

Here you can decide on the default embed code. Do you want to choose our responsive iFrame, an unresponsive iFrame, embed with script, or a custom embed code? Find more information about the differences in the Academy article "How to embed charts", or visit our developer docs to learn how to set up your custom embed code. If you need a custom embed code & have trouble setting it up, get in touch with us at support@datawrapper.de.

Default visualization size

When you create a new visualization in your editor, this is the default width ⨉ height that it will have. If you're embedding using a normal, unresponsive iframe, then this will the width and height of the iframe.

Preview widths

In step 3: Visualize step in the visualization editor , you can click on the preview buttons to check that your visualization is responsive and looks good on mobile, tablet, and desktop screens:

We've configured the preview widths with default presets that are commonly used (mobile: 320px, tablet: 400px, desktop: 600px) but you can also customize the values here.

Integrations: Set up notifications

In the Integrations settings, you can set up notifications whenever a visualization created in your workspace or team is published or updated. Learn more about this here:

• Using team webhooks for chart publish events (in our developer docs)
• How to set up a Slack integration
• How to set up a Microsoft Teams integration

How to override these defaults on a team level

By default, workspace settings apply to all teams in the workspace. But if one of your teams should have its own settings, you can override the workspace settings, so that everything within that team is customized as needed.

To get to individual team settings, just scroll down to the team you'd like to customize, then click on the team name. That menu will expand to show you settings pages for the team, which closely match those of the workspace settings.

Team name, managers, and access type

On the Team page, you'll be able to see and edit general settings for your team, including your team name and ID, the managers of the team, and whether the team is public or private.

Your team has a name and an ID. You can change the name or icon here in the settings, without worrying about severe consequences.

Once you change the name, it will display differently in the team settings, and in your Archive. All team members will still be able to access all team charts.

Here's why: The ID of your team doesn't change when you change the team name. To check your team ID, look at the URL – e.g. in the URL https://app.datawrapper.de/team/nK7NoL6i/settings, nK7NoL6i is the team ID. Separating name and ID is how we make sure that all the members of your team can access it, even if you've changed the name.

Add and remove members

Here, you can control who's in this specific team. You'll see a list of everyone who's currently in the team, as well as their role in the team and activity. You can also change their permissions, or remove them from the team entirely.

You also can multi-select users to change their roles or remove them from the team, all at once.

Next up, we have the team's Preferences page. Here you can set a default folder and decide whether to override the settings for visualization defaults that have been set in the overall workspace:

Change the default folder

The first option on a team's Preferences page is the default folder setting. With that, you can change the folder in which all team charts land by default (you can still drag them to other folders from there). To do so, make sure you've created at least one folder in your team in the Archive, then select one as the default folder.

Now, when you create a new chart, map or table, you will see the folder you chose as a default folder in the top left of your chart:

Override workspace settings

By default, the preferences set in your workspace are inherited by all teams. Individual teams can have specific needs though, and you can make sure those needs are customized for individual teams by toggling “Use custom team settings”.

All the settings from here on are just the same as the ones you can configure for the workspace as a whole, and you can see a breakdown of those options from here.

Reset team settings

If you've previously overridden the workspace settings with your own customized team settings, you can still always revert to the workspace settings. To do so, you can just click the Load workspace settings button. Bear in mind, this will erase the settings you've customized for this team, and if you'd like to use those team settings in the future, you'll need to configure them again.