Adding people to a workspace
Adding people to a Datawrapper workspace is a great starting point to collaborate with them.
To invite others to a workspace, you need to be a Workspace manager or admin. If you can't find the settings shown in this guide, you're probably a workspace guest or member. Ask a workspace manager or admin to change your role.
Contents
- How to control access in a workspace
- How to invite people to a workspace
- How to remove people from a workspace
How to control access in a workspace
When inviting people to your workspace, you'll be asked to set their role, edit permission, and team memberships. These are all ways to control who in your workspace is allowed to do what:
Roles allow you to control who can make changes to your workspace/team settings. Admins and managers can make decisions about the whole workspace or team – like inviting new members, changing the plan, or deleting the workspace/team – while members and guests can't. Learn more about roles here.
Edit permissions allow you to control who can edit visualizations. Read-only members can't edit or publish visualizations, but can see them and have access to the embed code and export options. Learn more about edit permissions here.
Team memberships allow you to control who can access which visualizations. In your workspace, you can create as many teams as you like and invite selected workspace members to them. You can create private and public teams: Private teams can only be joined by workspace members and guests who are invited to them, plus your workspace managers and admins. Public teams can be browsed and joined by your workspace members, but not your guests. Learn more about teams here.
How to invite people to a workspace
To invite others to a workspace, go to the Members page in your workspace settings (e.g. via the menu at the top right of your dashboard). There, click on the Invite people button:
In the pop up that opens, add the following information:
the email of the person you want to add. You can also add multiple people at once by separating their emails with a comma.
their role: Guest, member, manager, or admin. Learn more about roles and their permissions here.
if they should be able to create, edit, and delete visualizations. Learn more about edit permissions and read-only users here.
the teams they should be a part of. Learn how to create teams here.
Click on Invite and that's it: You've added new people to your workspace.
If you set some of your teams as public, then everyone new in your workspace with the Member role can browse and join them. (Workspace managers and admins can see all teams anyway.) Learn more about private and public teams here.
How to remove people from a workspace
There are two ways to remove people from your workspace.
The first way is to hover over them in the Members list, click on the three dots on the right side that appear, and select Remove:
You can also select everyone you want to remove by clicking the little checkbox left of their icon, then click on Remove at the top:
Users you remove will lose access to the workspace's visualizations, themes, and comment threads. Visualizations they created within teams will still be available to team members.
Frequently Asked Questions
What happens when I invite people to a workspace?
Everyone you invite will get an email telling them that you invited them to your workspace. Your name and the name of the workspace will be visible.
If the person you invited already has a Datawrapper account and they accept your invitation, they will now see your workspace in the workspace switcher at the top right of the Datawrapper app, and will be able to see all the teams you invited them to.
If the person you invited doesn't have a Datawrapper account yet, they will be asked to create one.
Will people automatically join my organization's workspace when they sign in with an @organization.com address?
No, there's no concept of domain ownership in Datawrapper. When people create a Datawrapper account with your organization's email address, they don't see the workspaces that people in your organization – including you – have already created.
To enable that, consider setting up single sign-on. By default, anyone with the SSO login URL and a valid Identity Provider account will be able to join your workspace. Learn more here.