New: Permissions & guest roles

Workspaces are an important feature for collaboration in Datawrapper. With workspaces, you can centrally manage who has access to visualizations, set up teams, and configure settings globally or separately for each team. For many organizations, workspaces have become essential to structure their data visualization workflows. Now, we’re making collaboration even more flexible by introducing workspace guest roles and edit permissions.

Workspace guest roles

Workspaces give you full control over who has access to your visualizations. With public teams and default teams, you can make sure that everyone in your team has access to the most important folders and visualizations.

However, sometimes you might want to collaborate with someone without giving them full access to your workspace.

That is now possible with guest roles. When adding a new member, you can invite them as a guest: that way, they will only have access to the teams you explicitly add them to, and not to any public or default teams besides those.

Selectively control edit permissions

When inviting a new collaborator to your team, you can now selectively enable or disable edit permissions.

With edit permissions, they’ll have full access to create, edit, and publish visualizations. Without edit permissions, they can view visualizations, leave comments, copy embed codes, or export visualizations, but not make any changes to them.

Members without edit permissions do not count towards your workspace’s paid user licenses — you can add as many read-only collaborators as you need, regardless of how many user licenses you have.

Feedback-first collaboration

With workspace guest roles and edit permissions, you can now invite colleagues, clients, or external partners as read-only workspace guests, without any risk.

They can review charts, follow discussions, leave comments and provide feedback, all without the ability to change or overwrite visualizations. This keeps feedback centralized in one place and makes review and approval processes more transparent and efficient.

In addition to viewing and commenting on visualizations, read-only members can copy visualizations into another workspace. This makes it easy to collaborate across organizations: for example, you can invite partner companies as guests, allowing them to browse your charts and copy them into their own workspace to adapt or localize them — without affecting the originals in your workspace.

With guest roles and edit permissions, workspaces become even more powerful: you can open up your charts for feedback, enable structured collaboration across organizations, and keep full control over who can make changes — without any additional cost. Head to our Academy to learn more about user roles and and edit permissions.